Exactly about Open access : faq’s

Exactly about Open access : faq’s

Listed here are the concerns academics frequently inquire about available access, the REF access that is open, RPS and UCL Discovery.

If you cannot get the response you need, contact the Open Access Team.

About available access

Start access means making research magazines freely available on the internet, without payment limitations, sufficient reason for few limitations on re-use.

There’s two forms of available access. Green available access means making a type of work, frequently your final accepted manuscript, freely for sale in an institutional repository such as for instance UCL Discovery or a discipline-specific repository such as for example European countries PubMed Central, at the mercy of any publisher embargo duration on available access. Silver access that is open making the published form of your projects open access in the publisher’s site, the moment its posted, frequently under an imaginative Commons licence. Silver access that is open calls for a cost, referred to as an Article Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green available access where outputs are posted in membership journals or under a conventional guide publishing model. Writers must upload the ultimate accepted manuscript of most outputs to UCL’s Research Publications Service (RPS). The Open Access Team could make the manuscript access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders need grant-holders in order to make their magazines available access. See our funders web page to find out more. Contact the Open Access Team for certain advice.

REF available access policy

To qualify for submission to a higher REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited within an available access repository. At UCL, scientists must upload their documents to UCL’s Research Publications Service (RPS).

  • It is advisable training to upload your paper to RPS just because it’s accepted for book. Outputs maybe maybe not uploaded inside the period that is requiredsee whenever can I upload to RPS?) is not submitted into the REF. Because the policy encourages available access for several outputs, every paper is uploaded.
  • The version to upload could be the final accepted manuscript (after peer-review, but before the publisher’s typesetting).
  • The Open Access Team is likely to make your paper available access in UCL Discovery, UCL’s institutional repository, based on the publisher’s copyright permissions (usually after an embargo duration on open access). See additionally Exceptions to your REF policy:The journal’s embargo informative essay outline template duration is just too long / the log will not enable available access.

The REF policy relates to journal articles and meeting proceedings. This can include papers presented at a meeting, or section of a seminar procedures, but doesn’t consist of abstracts and posters. Letters and editorials often have initial research, plus some procedures distribute them to your REF. As a whole, the accepted manuscript type of letters and editorials should always be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as being a meeting paper, you are able to replace the output kind. Near the top of the complete record in RPS, beside the production kind, you’ll see a pencil icon that is small. Click onto it, and you’ll be in a position to pick “seminar abstract” or “poster” instead.

UCL’s policy is the fact that outputs of all of the kinds should really be uploaded to RPS. The REF available access policy encourages writers in order to make outputs such as for instance publications and guide chapters openly available. Devices of Assessment can demonstrate their wider dedication to access that is open their REF Environment statements.

Documents must be deposited since right after acceptance as you are able to. Papers accepted for publication from 1 April 2016 to 31 March 2018 is going to be qualified to receive distribution into the REF when they had been deposited in a available access repository within 90 days of very first online book. Papers accepted following this date must certanly be deposited in a available access repository within 90 days of acceptance. Nevertheless, an exclusion is applicable for outputs accepted after 1 April 2018 which were deposited within 90 days of first publication that is online maybe perhaps not within 90 days of acceptance.

In certain disciplines, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and online of Science, predicated on your RPS search settings, and will be offering them for you to “claim”. A few that your particular documents are recorded in RPS with time to fulfill the due date so that you can upload the ultimate accepted manuscript. You could do this either by claiming these documents inside the three-month duration, or by producing documents manually (see our help guide to recording a book in your RPS profile).

You ought to upload your final accepted manuscript. This can be instead named the “final author version”, “final manuscript” or “post-print”.

Complete details can be found on our which variation to upload page.

You will need to ask the matching writer or your co-authors when it comes to last accepted manuscript in order to upload it. Instead, the log may manage to give you a duplicate that can be used. The Open Access Team if you have not been able to obtain the final accepted manuscript, contact.

Whenever asking non-UK writers for the last accepted manuscript you should use the explanation that is following

British research funders need British writers to deposit their final accepted manuscripts within their institutional repository. The manuscript, which will be type of the content that has been peer-reviewed but without publisher’s typesetting, is supposed to be made access that is open UCL Discovery following the embargo duration on available access, in line with the publisher’s policy. Fulfilling this requirement possesses significant effect on future capital.

The REF policy calls for authors to upload their last accepted manuscript, after peer-review but before publisher typesetting and copy-editing.

Even though the accepted manuscript contains all changes as a result of peer-review, it generally does not usually contain changes made during copy-editing and typesetting. If you would rather to upload a variation which contains these modifications, you can either duplicate them to the accepted manuscript, or ask the publisher for the later variation which can be made open access.

It really is every UCL writer’s obligation to make certain that the ultimate accepted manuscript is uploaded to RPS. Where a paper is co-authored by a number of researchers that are UCL only 1 of them has to upload the paper to RPS. in case a paper involves authors at one or more British institution, the accepted manuscript must be uploaded to every organization’s repository.

In the event the paper had been uploaded to some other institution’s repository or even a repository that is subject not to RPS, in the necessary duration (see whenever should I upload to RPS?), it may possibly be feasible to show so it complies because of the REF policy. Contact the Open Access Team, providing the Address of this paper within the other repository, to talk about this.

Though it is each writer’s duty to steadfastly keep up their publications documents in RPS, writers can delegate use of some other person with an RPS account – an administrator or PA, for example. Delegates can handle book documents and upload files to them, although the writer must make provision for the ultimate accepted manuscript. To create a delegate up, in RPS get to Menu, then within the My Account section go to Account Settings>Manage Delegates.

The place where a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF available access requirement, and so are qualified to receive distribution to your REF, where:

  • as soon as the paper ended up being accepted, the writer to who the paper is attributed when you look at the REF distribution ended up being used at A british HEI aside from UCL, which is extremely hard to find out (from just about any repository) it complies using the policy.
  • once the paper had been submitted, the writer to who the paper is attributed into the REF distribution had not been used at A uk HEI.

If i will not be at UCL at the time of the REF that is next. Do we nevertheless need to upload?

Yes. It’s important that most documents that come under the insurance policy are uploaded, in order that they meet the criteria for distribution – no matter where the writers are based at the time of the next REF.